Sharing Resources

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Sharing Resources

Objectives 
Use Windows XP to complete the following tasks: 
•  Share files and folders. 
• Map network drives. 

Background/Preparation 
One of the key benefits of having PCs networked together is that it provides access to be able to share information with other connected users. Whether it is a song, a proposal or your holiday pictures, there are many situations where you need to share data with friends or business colleagues. 
Mapping drives, goes hand-in-hand with sharing folders because drive mappings provide quick access to commonly used folders. They also provide an easier way for users to navigate and find the files and/or folders they are looking for. Drive mappings redirect a local resource (drive letter) to a shared network resource (hard drive or folder on the network). 
The following resources are required: 
•  Two configured Windows XP Professional workstations connected via a local network. Note: Use the 
previously configured network from lab activity 3.6.4. 

Step 1: Share a folder 
a. Click Start.  from the Start Menu, select All Programs, Accessories, and then Windows Explorer
b.  In the Folders pane, click the plus sign (+) beside My Computer. Click the C: drive. From the File 
menu. select New and from the sub-menu, select the Folder option. Type Share as the name of the folder.


c.  Right-click the new folder Share and choose Properties

NOTE: The Sharing option is not available for the Documents and Settings, Program Files, and Windows system folders.  

d. Select the Sharing tab. In the Share Properties dialog box, click the Share this folder radio button to share the folder with other users on your network. The default name for the shared folder is the same name as the original folder name. 

NOTE: To change the name of the folder on the network, type a new name for the folder in the Share name text box. This will not change the name of the folder on your computer. 


e. Click Apply and then OK
f.  Create a text file using Notepad and save it to the Share folder. On the Windows XP desktop, click 
Start, select All Programs, Accessories, then Notepad.  
In the Notepad application, type the message “Hello World!”. 
From the File menu, select Save. In the File name field, type “Test message”. Click the icon with the folder and up arrow as shown in the following figure. 


g. Double-click My Computer, then double-click drive C:. Locate and double-click the Share folder
then click Save
h.  Close the Notepad application. 
i.  Repeat Steps 1 – 5 for the second Windows XP Professional machine with the following exceptions: 
Share name: Share2 
Text file contents: Hello planet! 
Text file name: Test Message 2 

Step 2: Map network drives to provide quick and easy access to shared folders 
a.  On the first Windows XP workstation, click Start, select All Programs,  Accessories, and then Windows Explorer. 
b.  In the Folders pane, click My Computer. From Tools Menu, select Map Network Drive…. 
c.  In the Drive textbox, select an unused drive letter using the pulldown menu.  
d.  Question: What drive letter did you choose? 
e.  In the Folder field, type the IP address of the remote PC and the name of the remote share using the format: \\ip_address\sharename 


f. Click Finish.  
A window will appear with the message Attempting to connect to \\192.168.10.3\share2. A window will open to display the contents of the shared folder called Share2 that has now been assigned a drive letter. 

NOTE: The IP address can be replaced by the computer name. 

g. Double-click the Test Message 2 text document. Add the words Techs rule to the document. From the File menu and select Save
Question: What message is displayed? Why do you think this happened? 
h.  The files within a shared folder are automatically protected in the Windows XP Professional version. Click OK in the message box. Click Cancel, then click Close  for the Test Message 2 document. 
i.  In the message box, click No to close the document without saving the changes. 
j.  Repeat procedures a-e under Step 2 to map a drive on the second Windows XP workstation. This drive should be mapped to the share you configured in Step 1. 

Step 3: Verify work 
a.  From the first Windows XP Professional machine, click Start, select All Programs, then Accessories, and Windows Explorer
b. Expand My Computer by clicking on the plus sign (+) beside the option. 
c.  The Windows Explorer list should display a drive with the drive letter label that you chose for the 
remote share. 
d.  Repeat procedures a-c for the second Windows XP Professional machine. 
If the drive letter appears on both computers, then the folders are shared and drives are mapped properly on both Windows XP workstations. You can perform the same steps on any folder. When a drive is properly mapped to shared folders, all files and folders within the shared folder will be accessible from the workstations. 


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